Accounts Payable Specialist

About Remote People

Remote People is building the infrastructure to power borderless teams. By handling global payroll, benefits, taxes, and compliance, our technology enables businesses to hire anyone anywhere compliantly at the push of a button. We're committed to building a global, diverse team representing different backgrounds, perspectives, and experiences.

Job Overview

The Accounts Payable Specialist is responsible for the full-cycle accounts payable process, including invoice verification, payment processing, vendor reconciliation, and month-end closing. This role ensures accurate, timely, and compliant payment of company liabilities while maintaining good relationships with vendors and strictly following internal financial policies and procedures.

Key Responsibilities

• Full-Cycle AP Processing: Receive, review, and verify vendor invoices, purchase orders, and delivery receipts to ensure three-way matching accuracy. Check invoice legitimacy, item description, quantity, unit price, tax rate and payment terms before posting into the ERP system.
• Payment Management: Prepare and submit weekly/monthly payment runs according to company payment terms and cash flow arrangement. Complete internal approval workflows, process domestic and overseas vendor payments, prepayments and employee expense reimbursements, and follow up on payment failures, refunds and abnormal transactions.
• Vendor Reconciliation & Maintenance: Conduct regular vendor statement reconciliations, resolve account discrepancies, credit notes, deductions and supplier claims. Maintain vendor master data, including new vendor setup, account updates and inactive vendor management.
• Expense Reimbursement Audit: Review employee expense reports, verify the validity of invoices, compliance with company expense policies and completeness of approval documents. Reject non-compliant expenses and provide feedback for correction.
• Month-End & Year-End Closing: Complete month-end accruals, GR/IR clearing and prepaid expense amortization. Prepare AP aging reports, vendor balance details and AP analysis reports. Actively cooperate with general ledger closing and financial statement preparation.
• Document Filing & Internal Control: Sort, bind and archive all original documents including purchase contracts, invoices, payment vouchers and reimbursement files. Support internal audit, external audit and tax inspection by providing complete and standard AP documents.
• Abnormal Issue Handling: Solve daily AP abnormal issues including payment discrepancies, invoice disputes, and vendor claim resolution.

Salary Information

Editorial Market Estimate: This position is estimated at USD $80,000–$130,000 per year based on market data for similar roles in the APAC region. This estimate is not provided by the employer and may vary significantly based on your experience, location, qualifications, and the company's final determination.